34th Annual FIRST Conference | Neart Le Chéile - Strength Together
Exhibitor Resources Kit
Thank you for your support and sponsorship of the annual FIRST conference! If you are exhibiting at the FISRT conference, please read this information carefully and follow instructions.
If you should have any questions or concerns that are not covered below, please contact our Events Team at firstname.lastname@example.org.
Please reference your SPONSOR/EXHIBITOR specific email for your exhibitor registration passes.
Page Table of Contents
- Event Venue Address
- Exhibit Hall Room
- Exhibit Space Selection
- Important Dates and Times
- What's Included?
- Ordering Additional Services
- Lead Retrieval
- Planning for Giveaways at Your Table
- Shipping Instructions, Receiving Window, and Customs Clearance
- Exhibitor Teardown & Move-out Process
The Convention Centre Dublin (CCD)
N Wall Quay, North Wall
Dublin 1, D01 T1W6
The Forum on the Ground/Main Entrance Floor
Exhibit space selection is underway. Selection is based on sponsor level and then on a first-come, first-served basis for those with self-select. You do not require a table number in order to move forward with AV or Service orders. The FIRST event team will provide the CCD with a final diagram indicating your assigned space.
Exhibitors are welcome to utilize the exhibit hall throughout the conference week. You are welcome to schedule meetings and demos at your table concurrent to conference sessions. Official exhibit times are Monday through Thursday during breakfasts, lunches, and the morning and afternoon coffee breaks. There is also a dedicated sponsor reception scheduled Monday evening for the delegates.
- Exhibitor Setup: Sunday, June 26 from 10:00-15:00
- Exhibitor Teardown: Thursday, June 30 from 16:00-18:00
- Exhibit Days: Monday, June 27 through Thursday, June 30
Official Times for Delegate and Exhibitor Networking
- June 27 | 08:00-09:00, 10:30-11:00, 12:20-14:00, 15:20-15:50, 17:15-19:15
- June 28 | 08:15-09:15, 10:30-11:00, 12:20-14:00, 15:20-15L50
- June 29 | 08:15-09:15, 10:30-11:00, 13:05-14:30
- June 30 | 08:30-09:30, 10:50-11:20, 12:40-14:00, 15:20-16:00
*Times are subject to minor modifications. If there are any major changes in timing, the FIRST event team will contact you. Otherwise, we kindly ask that you keep tabs on the online agenda via https://conference.first.org.
The standard setup for each exhibit space is roughly an 10 foot by 10 foot open space. If you wish to order any additional AV, telecom, or additional electric – please see the Ordering Additional Services section below.
- 1x 6 foot trestle table
- 2x Chairs
- 1x Trash bin
- 1x Power strip
- Wifi connectionON
Ordering additional services such as audio visual equipment and furniture can be done via the CCD's online ordering system. You can order your services though their secure online ordering website. Once you have paid for your order via their system, you will receive an email confirmation detailing the items you have requested. Online ordering will close three working days before the start of the conference. Please do not miss the deadline.
- CCD Online Ordering: https://onlineorders.theccd.ie/iEBMS/SOPSEC/Default.aspx
- Event ID: 49884
- When prompted for Booth Number, please enter in your company name. No spaces or special characters.
Be sure to click Continue to Exhibitor Ordering and then follow the steps. If you have issues with the ordering system, please contact email@example.com for assistance. Let them know you are exhibiting at the FIRST conference.
If with to print banners or order swag from a local supplier, please contact our team at firstname.lastname@example.org and we ca help put you in touch with local vendors.
FIRST does not share attendee emails or phone numbers. FIRST has a no barcode policy on their name badges and therefore does not provide lead retrieval services. Our sponsors are welcome to collect--with consent--lead data through their own mechanisms such as a tablet with a sign-up form, old-fashioned business card collection, or any new creative tool to help you collect business leads. We encourage participating sponsors to take advantage of the Digital Swag Bag opportunity noted in your sponsorship checklists as a lead colletcion method - eg. host a special raffle or demo and require sign-ups. We also encourage our sponsors to access the conference mobile app as another means to make on-site connections. Mobile app information will be available one week prior to the start of the conference.
Exhibitors are welcome to have print-outs and giveaways at their table. While the pandemic remains a fluid situation, we are planning for anywhere between 700-800 delegates. We recommend you plan for a portion of those numbers as not all conference delegates will visit your table. If you have any additional questions about numbers and how best to plan, please feel free to contact the event team at email@example.com.
We receive hundreds of shipments for the FIRST conference, please follow the instructions provided to ensure a safe and timely delivery of your materials.
Shipment Receiving Window:
Shipments will be accepted June 21-23, 2022. Please do your best to hit this window. If you think your shipment may arrive earlier or later, please let us know at your earliest convenience.
The Convention Centre Dublin (CCD) Spencer Dock N Wall Quay, North Wall Dublin 1, D01 T1W6 Ireland
The CCD has provided us with their specific shipping labels for incoming and outgoing shipments. Please ensure an incoming shipping label is attached to all shipments. Zip file available for download HERE . Please insert the name Declan Connolly where it asks for "Insert name of CCD Event Delivery Manager."
Important Customs Information
It is absolutely pertinent that you work with your logistics provider to ensure you have completed all the necessary forms and invoices to clear your shipments from Irish customs. DO NOT list FIRST or the CCD as your customs agent. Be sure to send with DDP (delivered duties paid). Any taxes or duties incorrectly billed to FIRST or the CCD will be billed back to your company post-conference.
- Logistics provider – e.g. FedEx, DHL, UPS, etc.
- Tracking number(s)
- Total number of boxes in shipment
- General description of shipment – size, dimension, weight, is it a booth case, is it a cardboard box, etc.
- Description of shipment contents
Please ensure you have all the necessary supplies to ship your materials and booth out of the CCD. We cannot guarantee packing supplies such as tape, scissors, or boxes will be available for your use.
We highly recommend that you come prepared with pre-paid shipping labels ready to be attached to your outbound shipments. Again, we cannot guarantee that the CCD will have any shipping labels available for your use.
Once you have completed your teardown, please leave TAPED and LABELED boxes for shipping out on the top of your exhibit table. Anything left on the floor around your table will be considered trash and discarded.
FIRST event staff will work with the CCD team to move your outgoing shipments to the loading bay.
If you have any surplus materials that you do not wish to ship or take with you, please let one of the FIRST event staff know. We we will work to find a local charity to donate any new or gently used items.